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Everything you need for the Directives Meeting: what we will cover, who does what, what to read, and how you can take part.
Meeting protocol Directives Meeting
Date
15. October 2026
Time
21:00 CET
Place
link sent with the invitation
For
Members working on the directives and newcomers.
Agenda
2 objectives · 80 min
Status
In preparation

The meeting has two objectives. Each has a fixed time box. Whatever is not decided within its time box moves to a written proposal, following the stuck decision protocol on the Tactics page. New topics go on the topic parking lot. The meeting is run as described in the Meetings Protocol .

# Main objective Time
1
Introduce newcomers to CEDFor: NewcomersOutcome: Every newcomer can explain in their own words who we are, what we offer, what we are not, and how GAST structures our work.
  1. Welcome and round of introductions20′
  2. Origins, GST, previous work5′
  3. The CED and its vision: theory and practice, synthesis.20′
  4. Questions and discussion15′
60 min
2
Agree on the overarching directives of CEDFor: Active participantsOutcome: The draft directives are agreed.
  1. Review current proposals5′
  2. Decide, or move to a written proposal (stuck-decision protocol)10′
  3. Topic parking lot and next steps5′
20 min
Total 80 min

Before the meeting
#

Most of the alignment happens in writing, before the meeting. The meeting only takes up what the written discussion could not settle:

Who does what
#

Example section. The names below are placeholders until people are assigned.

Facilitator Sends the agenda and materials, moderates the meeting, keeps the topic parking lot. Participant 1
Timekeeper Keeps the remaining time visible and announces the end of each time box. Participant 2
Note-taker Writes the minutes and publishes them in #directives after the meeting. Participant 3
Draft authors Draft the directives beforehand and write proposals for any still open afterwards. Participant 1 Participant 4
Introduction Prepares and gives the introduction for newcomers (objective 1). Participant 2

Materials
#

Material Objective Where How it contributes
Pre-Collective Documents 1 Illustrates the origins of the CED and its vision. Basis for the newcomer introduction. Will be introduced during the meeting, but not discussed in detail.
About us 1 Who we are · What we offer · Who we are NOT Basis for the newcomer introduction.
Way of Work 1 Core principles Principles every directive has to respect: independence, rejection of dogmatism, responsible AI use.
FAQ 1 Who we are and what we want Answers to the questions newcomers ask most often.
Goals 2 Goals G1–G3 The current draft goals, the starting point for the directives.
Vulnerability assessment method pocket guide: a tool for center of gravity analysis (Schnaubelt et al., 2014) 2 All of it. Provides context. Optional reading: where the planning logic behind GAST comes from.
Goals (Ogbeiwi, 2017) 2 Methods section Optional reading: how to write SMART objectives and how the content is formulated.

How to take part
#

Not everyone needs to attend, and not everyone needs to take part in the same way. Choose the level that fits your time. Each comes with a few minimal requirements, so the meeting works for everyone. There is no pressure: the minutes mean nobody misses anything.

Active participation

You take part in the discussion and in decisions.

  • Read the About page, the Goals page and the draft directives beforehand (about 30 minutes).
  • Post your questions and comments in #directives before the meeting.
  • Attend the whole meeting, with a working microphone.

Passive participation

You listen in and stay informed, without deciding.

  • No preparation needed. If you could not prepare, join here, and that is fine.
  • Questions in the text chat are welcome and are answered at the end.
  • Newcomers can join for the introduction only (first 40 minutes).

Non-participation

You don't attend, but stay in the loop.

  • Read the minutes in #directives after the meeting.

References

Ogbeiwi, O. (2017). Why written objectives need to be really SMART. British Journal of Healthcare Management, 23(7), 324–336. https://doi.org/10.12968/bjhc.2017.23.7.324

Schnaubelt, C., Larson, E., & Boyer, M. (2014). Vulnerability assessment method pocket guide: a tool for center of gravity analysis. RAND Arroyo Center.